The 2003 EPC General Assembly

 


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María Isabel Velasco (i)



EUROPEAN PARALYMPIC COMMITTEE

Adenauer Allee 212-214
Bonn, Germany

Translation of the Auditor's Report
for the Year 2002

I. Request and implementation of request

1 The Executive Committee of the Association

European Paralympic Committee, Bonn

- abbreviated to "EPC" or "Association" -

has commissioned us to prepare the annual statement for the financial year 2002, including the book-keeping, according to the principles of commercial law.

2 The annual statement prepared by us is attached to this report as Annexes I (Balance sheet) and II (Profit and loss account).

3 We used the books and documents as well as the other balance sheet documents of the Association as auditing documents.

All information, explanations and evidence requested by us have been willingly provided by the treasurer of the EPC.

4 From the formal point of view, our remit covered compliance with the aspects of commercial law relating to the annual statement. A further subject of our remit was proper book-keeping and documentation of the business transactions, the correct development of the statement from the books and accounts and from the other balance sheet documents of the Association. Some of the accounting was audited completely and some of it in the form of spot checks.

5 We have carried out no auditing from the actuarial point of view.

Checking for the properness of management was not a subject of our remit.

6 According to an express declaration by the treasurer, all assets, liabilities and risks of the Association are shown in the annual statement as of 31 December 2002. In addition, the Association is not aware of any risks or liabilities which have to be entered in the balance sheet or noted.

7 Work on the annual statement was substantially carried out in January and February 2003 on our premises.

8 The result of the audit appears in the report below, which is divided into a main part and three annexes.

In the main part, we first discuss the legal situation and economic principles, after which the annual statement as of 31 December 2002 is explained in the form of a summary. After commenting on the accounting, we summarize the result of our audit in a final remark.

9 For the implementation of the request and our responsibility, the agreements of the commission and the "general commissioning conditions for auditors and auditing companies" as of 1 January 2002 - which are attached to this report as Annex IV* - are pertinent for the implementation of the commission and our responsibility, also in relation to third parties.

*) not enclosed to this translation

II. Legal conditions and economic principles

1. Legal conditions

10 The Association is:

European Paralympic Committee (EPC)

and is entered in the register of associations at the Bonn District Court under No. 7683.

11 The Association has its seat in Bonn.

12 The purpose of the Association is to promote and to defend the common interests of European athletes with disabilities who are represented by their respective national organizations as members of the EPC, without discrimination on the basis of religion, economic conditions, disability, sex, language and ethnic origin.

13 The legal basis is the Association's articles of association.

14 Organs of the EPC are:

 

1. The General Assembly
2. The Executive Committee.

15 The General Assembly will be convened at least once every two years in writing by the Executive Committee of the EPC. The last General Assembly was held on 29.09.2001 in Dublin.

There, the 2002-2003 budget was approved and the annual statements from 1999 and 2000 were confirmed. The actions of the Board were formally approved.

16 The Executive Committee comprises:

 

1. the President
2. the Secretary General
3. the Treasurer
4. the Sports Director
5. the Athletes' Representative
6. four members at large

17 The Executive Committee of the EPC is responsible for the guidance and management of the EPC and is accountable and responsible to the General Assembly for the effective implementation of the general policy adopted by the General Assembly. The last meeting of the Executive Committee was held on 22 - 24 November 2002 in Salamaca, Spain

18 Membership of the EPC is open to the national organizations, which in turn are members of the IPC (National Paralympic Committee or the corresponding organization).

19 The financial year is the calendar year.

20 A cash audit and a status report must be implemented for every financial year. Such an overall report must be presented to every General Assembly.

2. Economic principles

21 In order to fulfil its functions, the Association levies from its member organizations contributions which, in the year under review, were EURO 300 per member country. These contributions were paid partly in EURO and partly in US dollars.

22 The Association performs its activity in Bonn, Adenauer Allee 212 – 214.

III. The annual statement as of 31 December 2002

23 The annual statement of the Association as of 31 December 2002, attached as Annexes I and II (balance sheet and profit and loss account) and prepared by us, has been derived from the books kept by the EPC. During its preparation, the principles of proper book-keeping and accounting and the regulations of commercial law relating to the annual statement were observed.

24 The valuation of the assets and of the debts is in agreement with the statutory regulations. The recognizable risks were sufficiently taken into account through valuation adjustments and accruals.

25 On the balance sheet date of 31.12.2002, the US dollar account at ABN AMRO Bank was valued with the € reference course of 1 € = 1,0487 US dollar.

26 Below, we discuss the annual statement 2002, initially in Section 1 - the profit and loss statement and in Section 2 - the balance sheet and the financial situation of the Association.

1. The profit and loss statement for the period from
1 January to 31 December 2002

27 Below, we explain the income situation of the EPC for the financial year 2002. The expenditure items and income items are organized as in the profit and loss statement shown in Annex 2.

   

2002

 

2001

 

Change

   

T€

 

T€

 

T€

 

I.   Income

         
 

     1.  Membership contributions

13

 

13

 

0

 

     2.  Participation fees

5

 

75

 

-70

 

     3.  Advertising rights

1

 

7

 

-6

 

     4.  Income from project
          "Doping Disables"


0

 


125

 


-125

 

     5.  Income from project
          "Doping Confernce Bratislava"


103

 


0

 


103

 

     6.  Earnings from interest

2

 

4

 

-2

 

     7.  Earnings from exchange rate
          differences

0

 

2

 

-2

 

     8.  Other earnings

10

 

13

 

-3

   

134

 

239

 

-105

 

Annual deficit

3

 

0

 

3

   

137

 

239

 

102

             
             
 

II.  Expenditures

         
 

     1.  Expenditures for project
          "Doping Disables"


0

 


125

 


-125

 

     2.  Expenditures for project
          "Doping Conference Bratislava"


103

 


0

 


103

 

     3.  Travel costs and accommodation

3

 

15

 

-12

 

     4.  Costs of annual statement and
          auditing

2

 

5

 

-3

 

     5.  Development Committee

1

 

9

 

-8

 

     6.  Bank charges

1

 

1

 

0

 

     7.  Notary and consultancy costs

3

 

2

 

1

 

     8.  Magazine

7

 

0

 

7

 

     9.  Treasurer

0

 

2

 

-2

 

   10.  Representation costs

1

 

8

 

-7

 

   11.  Miscellaneous

0

 

1

 

-1

 

Carried forward:

121

 

168

 

-47


   

2002

 

2001

 

Change

   

T€

 

T€

 

T€

 

Carried forward:

121

 

168

 

-47

             
 

   12 Expenditures from exchange rate
        difference


11

 


0

 


11

 

   13.  Tax on unearned income

1

 

1

 

0

 

   14.  Solidarity surcharge

0

 

0

 

0

 

   15.  Transfer to IPC

3

 

51

 

-48

 

   16.  Value adjustment

1

 

3

 

-2

   

137

 

223

 

-86

 

   17.  Annual surplus

0

 

16

 

-16

   

137

 

239

 

-102

28 The main incomes of the Association are the membership contributions at T€ 13 in 2002. They remained unchanged compared with the previous year.

29 For the project "Congress for the Harmonisation of Doping Policies and Procedures in European Sports for Athletes with Disabilities", referred to below as "Doping Conference Bratislava" project, the EPC was allocated a first instalment of T€ 66 by the European Commission in 2002. These funds were used exclusively for covering the costs of the "Doping Conference Bratislava" project. In addition, the EPC spent a sum of € 37,209.27 in 2002 for further ongoing costs of the "Doping Conference Bratislava" project. This second instalment is shown at the balance sheet date as an account receivable with respect to the European Commission and is to be settled in April 2002.

30 The expenditure item of "transfers to IPC" includes the participation fees to be transferred at a level of 2/3 to the IPC. This sum was settled directly with the participation fees in the previous years.

2. The balance sheet as of 31 December 2002

31 The balance sheet is discussed on the basis of the following

comparison of the balance sheet figures
as of 31 December 2002 and 31 December 2001

   

2002

 

2001

 

Change

Change

   

T€

 

T€

 

T€

%

 

Assets

           
               
 

Assets tied up in the
short and medium term

           
               
 

Accounts receivable

43

 

56

 

-13

-23.2

 

Bank balance

92

 

79

 

13

16.5

 

Balance sheet total

135

 

135

 

0

0.0

               
 

Liabilities

           
 

Equity capital

           
               
 

Capital

39

 

42

 

-3

-4.8

               
 

Assets tied up in the
short and medium term

           
               
 

Earmarked funds

50

 

50

 

0

0.0

 

Accruals

3

 

3

 

0

0.0

 

Liabilities

43

 

40

 

3

5.0

   

96

 

93

 

3

2.2

 

Balance sheet total

135

 

135

 

0

0.0

32 The accounts receivable are T€ 43. These also include outstanding membership contributions from 2002 at a level of T€ 2, outstanding invoices at a level of T€ 4 and a claim to reimbursement from the European Commission for the "Doping conference Bratislava" project at a level of T€ 37.

33 The liquid assets increased by T€ 13 to T€ 92.

34 The capital decreased by the balance sheet loss of T€ 3 to T€ 39 in 2002 (previous year T€ 42).

35 The earmarked funds of T€ 50 are funds of UEFA

36. A provision of T€ 3 is shown for the costs of the annual statement.

37 The total liabilities remained virtually unchanged at T€ 43.

IV. The accountancy

38 The chart of accounts is organized and structured according to the needs of the Association. Accounts and journals are kept properly and correctly.

39 The submission of receipts has been correct. All receipts required for our auditing were submitted.

V. Concluding remark

39 The annual statement as of 31 December 2002 of the

European Paralympic Committee, Bonn

with a

balance sheet total of € 134.738,26

and an

annual deficit of € 3.185,22

was prepared by us on the basis of the book-keeping of the Association, with observation of the law and articles of association. We have checked the book-keeping as required. The above audit report and the attached annexes provide information about the scope and the result of the auditing.

Düsseldorf, 20 February 2003

T R B
Treuhand-Revision-Beratung
Gesellschaft mbH
Auditing Company

Ernst Kreymborg
Auditor
Manfred Irlich
Auditor